Introduction

This data protection information explains the details about collection, processing and storage of personal information.  

Applicants’ consent for data processing

Candidates consent to collection, processing and storage of their personal data and access by personnel of training partners of the DHBW Heidenheim as well as administrators of the DHBW Heidenheim by the creation of a candidate profile and continued use of this offer as described in the following segments.

Visibility for all dual education system partners

Candidates can optionally report one or more desired fields of study, but these fields can also be left empty. With the use of the Candidate Exchange, the candidates consent for their candidate profile to be visible to all dual education system partners, that do not offer the desired fields of study (if provided), so that all partner companies  can potentially contact them with an offer. The intention of this is to draw attention to interesting offers of fields of study for the candidates and to demonstrate their interest in collaboration with partner companies.    

Consent for data processing by the dual education system partners   

By use of the offered company business profile and the registration on the website, the representatives of the dual education system partner companies consent to the collection, processing and storage of their personal data by administrators of the DHBW Heidenheim as described in the following segments.

What personal data is collected, processed and stored?

The Candidate Exchange is used by candidates on one side and representatives of training companies on the other side. Various types of personal data are collected, processed and stored.

Personal data of candidates

Candidates can create a profile. This is done on a voluntary basis. This profile can be deleted again at any time. The following personal data are mandatory details:

• E-mail address and password: for registration in the Candidate Exchange   
• Title, first name, last name, birth date, University entrance qualification and earliest entrance date for a targeted discourse by the training companies

The following personal data are optional details:

• Telephone No., cell phone No., postal code, place of residence, photograph, interest in courses, information about if and when a DHBW Info day was visited, additional skills, possible work locations, cover letter, CV, certificates and references

Personal data of employees of training companies

The contact persons of dual education system partner companies are sent an invitation to use the Candidate Exchange. This ensures that only training partner companies of the DHBW Heidenheim have access to the personal data of the candidates.

The following personal data of employees of the training companies are mandatory details:

• Title, first name, last name of the contact partners and e-mail address as well as password for registration in the Candidate Exchange

The following personal data of employees of the training companies are optional details:

• Telephone No., Fax No.

Who has access to the personal data of candidates?

Administrators of the “Candidate Exchange“ web service have access to all of the data stored there. However, they will only access these during support of the selection process of the dual education system partners, for maintenance of the operation or for exposure of abuses or criminal offences. In addition, the registered employees of the partner companies have access to the data of the candidates. They can search the candidate profiles by means of various criteria; can ask to have suitable profiles displayed and can have a message sent to suitable candidates.  In no event shall personal data be transmitted to third parties, in particular not for advertising purposes.

Where are the data processed?

The processing of personal data is exclusively performed in the Federal Republic of Germany.
Since this is an offer that is freely available on the Internet, it cannot be ruled out that access to personal data of candidates can happen in other countries if employees of the partner companies are located abroad.  

How is access to the personal data protected?
Access to personal data requires indication of valid login information.  Registration and transmission of personal data to the recipient’s browser are encrypted (https); state of the art encryption methods are used. In particular, non-secure encryption methods such as SSL v3 are deactivated.

Withdrawal of consent

You can withdraw your consent for processing of your personal data at any time by deleting your candidate profile and/or company profile.
Difference between deactivation and deletion of the candidate profile

If you deactivate your candidate profile it is no longer visible for training companies, but it can be activated again at a later time. If you delete your candidate profile, your personal data are deleted irreversibly.

Automatic deletion of candidate profiles
In order to ensure topicality of the Candidate Exchange, candidate profiles will be deleted automatically after 150 days.

Cookies

Cookies are small files that are stored on your computing device and that contain information connected to the use of the web offer.  This website uses session cookies that are only valid for the current session and are deleted after logging out or closing of the browser. If you deactivate the setting of cookies in your browser, only very limited use of this offer is possible since no registration can be performed in this case.     

Statistical assessments

This website uses the Piwik tool to create statistical assessments about visits to the individual pages. The purpose is to optimize the offer by means of these assessments. However, the last two positions of your IP address are deleted so that no personal reference is possible. Piwik uses so-called First Party Cookies for assessment; this means that cookies are set for the

web address of the Candidate Exchange, because Piwik is executed completely locally. No data transmissions are performed. In addition, the searches of the partner companies are statistically assessed. This is so that tips for the candidates can be derived to optimize their profiles. All of the assessments are exclusively performed on the servers of the DHBW Heidenheim; no data are transmitted to external servers.